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Purchasing Guidelines

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We invite persons who would like to be notified of business opportunities with the City to register as a vendor. Registered vendors will receive an automatic notification of BIDS, Request For Proposals (RFPs), and Request For Qualifications (RFQs) as they are issued.

The City has established various levels of purchasing authority as outlined below. By routing purchases through the Purchasing Department, it becomes possible to improve economies of scale in quantity buying. This shall also identify areas where competitive bidding or proposals are required.

Purchases under $3,000.00
Purchases under $3,000.00 do not require a purchase order issued from Purchasing. However, they do require a Request for Check to be issued, which receives proper approval by the using department, or goods can be purchased with the city's Procurement Card. 

Purchases $3,000.00 to $49,999.99
Purchases of $3,000.00 and over require a purchase order number issued by Purchasing. A minimum of three (3) telephone or written quotes are solicited when practical.

Purchases of $50,000.00 and Over
The Texas Local Government Code requires competitive bidding or proposals for all City purchases exceeding $50,000 (except for those expenditures that fall under an exemption listed in the Code). These purchases require legal advertising and formal sealed bids or proposals. The law prohibits any City employee from making "separate, sequential, or component" purchases to avoid the competitive bidding requirements.

Competitive Proposals
A process similar to the sealed competitive bid procedure, the Request for Proposal (RFP) may be used for the procurement of goods and services that are highly specialized and technical in nature or for the purchase of insurance.

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