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City Secretary's Office

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Due to staffing issues all vital statistics (Birth and Death certificates) must be applied for online. Please use the link below to apply and you will receive an email notification when your application has been received and then another when it is ready for pick up. Most orders will be ready in less than 24 hours.
Please call 979-764-5016 with any questions.

The city secretary is a city officer appointed by the city council. The position of city secretary is a statutory position required by state law and the City Charter. In addition to statutory duties, the city secretary serves as a member of the city's management team and oversees the functions of the City's Secretary's Office, vital statistics operations, records management program, and city council services.

The City Secretary's Office provides citizens with public information and implements requests for city records, attends and prepares official minutes of the city council meetings, conducts city elections, coordinates boards and commissions appointments, provides staff support to the mayor and council, and manages the council and city secretary budgets of $463,366.

Office hours are Monday-Friday, 8 a.m.-5 p.m.


"Our Mission is to support, facilitate and strengthen the City of College Station legislative process; and to exceed customer expectations through increased interaction, expanded services, technological improvements, and continuous learning."


Tanya Smith
City Secretary
[email protected]
Ian Whittenton
Deputy City Secretary
[email protected]
Yvette Dela Torre
Deputy Local Registrar
[email protected]
Records Management Administrator
[email protected]
Historical Records Archivist
[email protected]

Contact Information

City Secretary's Office1101 Texas Ave.College Station, TX 77842979.764.3500979.764.6377 (fax)
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